Massage Scheduling Software for Quiet Bookings.
Quiet is what you sell. The phone doesn't care.
With Slotara, your clients book themselves — the treatment, the person they want, the time from real availability. Silently, around the clock, occupied in the calendar right away. And if you don't enable payment at booking, your existing payment routine stays unchanged.
Every ring takes away the quiet someone paid for
Your studio sells an hour of switching off. Your phone doesn't know that.
Scheduling by phone forces a choice you shouldn't have to make: disturb the treatment in progress — or push the answer to later.
Minute 20 of the treatment.
It rings. You don't pick up — of course not. But the client on the table heard it, and so did you. Two rooms over, it rings twice more.
After closing.
Four missed calls, two messages on the machine. You call back: one line busy, one "it's sorted already".
Yesterday's preferred time.
"Ideally Friday at 5 pm" — spoken onto the machine on Tuesday. When you call back on Wednesday, Friday 5 pm is gone. A preferred time has turned into another scheduling round — this time as phone tennis.
Bookings arrive without a ring
A booking link on your website, in your profile or as a QR card at the front desk — and scheduling leaves the phone.
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Choose a treatment. Your treatments appear with their duration in the booking — from the classic massage to the hot stone treatment, exactly as you offer them.
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Choose a person. Regulars book their trusted therapist directly; whoever is open takes the next free appointment. What's shown is always real availability.
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Choose a time. Slotara calculates open times from your team's weekly schedules, existing appointments and the turnover buffers — freshly on every request. Even on a Sunday evening, when nobody is in the studio.
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In the calendar and confirmed, instantly. The slot is occupied, the confirmation goes out automatically. No ringing, no call-back list — the appointment is simply in the calendar.
Between two treatments there's more than a door handle
Re-dress the table, prep the oil, air the room, breathe for two minutes — turnover time isn't a break, it's part of the treatment that follows. In Slotara you plan it as a buffer on the treatment: that time is taken into account when the next bookable slot is calculated. Nobody has to hold gaps open by hand, and nobody stands in the hallway while the table is still being stripped.
The buffer is yours, not the client's: on the outside, only the treatment time is visible — the transition stays your internal time. The day keeps its calm rhythm, even when the calendar is full.
Treatment, buffer, treatment — turnover time is planned in; on the outside, only the treatment time counts.
Your clients come to a person, not a business
Pressure, style, conversation or silence — what makes a good treatment is personal. That's why your clients choose the person they want when booking, with that person's real availability. Whoever is new takes the next free appointment — and may find "their" therapist exactly that way.
Specialisations live as skills: hot stone with those who trained for it, reflexology with the colleague who has the qualification. A treatment is only bookable with the people who offer it — the mapping lives in the system, not in someone's head at the front desk.
A clear run-up to every appointment — and transparency when someone doesn't show
Wellness appointments get moved more easily than dentist appointments — which is exactly why a friendly, firm run-up helps.
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Confirmation with calendar entry. Every booking is confirmed by email immediately — with an .ics attachment for your client's calendar.
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One reminder, your timing. Before the appointment, Slotara reminds exactly once, with the lead time you set (default: 24 hours).
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Cancelling with a deadline. Up to your deadline, the appointment can be cancelled self-service. After that, the self-service cancellation window ends. A slot cancelled in time becomes bookable again immediately — often on the same day.
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When someone doesn't show. You mark missed appointments as such and see them in your reporting — you learn where appointments fall through instead of guessing.
Not a system migration — a new booking channel
Slotara is the booking channel to your studio — it doesn't replace your other routines. You decide whether a booking should include a payment step: without one, your clients keep paying the way they always have, and Slotara organises the appointment.
Setup is your offering in your own words: create treatments with duration and turnover buffer, enter your team and weekly schedules, put the booking link on your website and a QR card at the front desk. From then on, the calendar fills quietly.
More than one studio? Locations with their own team stay in one Slotara environment — depending on your plan.
Where your data lives
Servers in Germany
Slotara application operations run on servers in Germany.
DPA under Art. 28 GDPR
The data processing agreement becomes effective automatically when the contract is concluded.
TLS encryption
Booking page, widget and app are delivered over TLS-encrypted connections.
Common questions from massage and wellness studios
Yes. When booking, the person of choice is selected — with that person's real availability shown. Whoever has no preference gets the next free appointment with a suitable person.
You plan turnover time as a buffer on the treatment — ten minutes after each massage, for instance. That time is taken into account when the next bookable slot is calculated; on the outside, only the treatment time is visible.
No. You decide per service whether the booking should include a payment step. Without one, your existing payment routine stays unchanged — Slotara organises the appointment.
The slot is blocked instantly and the confirmation goes out by email — with a calendar entry (.ics). Before the appointment, Slotara reminds exactly once, with the lead time you set.
Up to your deadline, the appointment can be cancelled self-service. After that, the self-service cancellation window ends. A slot cancelled in time becomes bookable again immediately.
Yes. Solo, everything stays with you: your treatments, your weekly schedule, your booking link. As your team grows, person selection and specialisations simply come on top.